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Moving Tips for Your Commercial Office in Denver


Moving from one place to another is never completely painless, but there are ways to make your commercial office move easier and smoother. If you’re relocating your commercial office in the Denver area, Moving Brothers can help.

Considerations Before Moving

There are a lot of things you need to think about before moving your commercial property. Before you move, consider the following and write down what you need to make your move successful:

  • Logistics: Moving a large office with multiple employees and a large amount of equipment can be a logistical nightmare.
  • Downtime: The move can cause significant downtime for the business, as employees may not be able to work or access important equipment or files during the transition.
  • Employee productivity: The move can also impact employee productivity once the business is open in its new location, as they may have to adjust to new surroundings, equipment, and systems.
  • Cost: Commercial moves can be expensive, and the cost can quickly escalate if unexpected expenses arise. Check with your moving company to see how they determine the costs they quote you in your estimate.
  • Planning: Planning a successful office move requires a lot of time, effort, and attention to detail.

With that in mind, here are some tips for moving an office from professional commercial movers.

Make A Checklist

Making a checklist is perhaps the most important thing you can do before you move your office. Each part of the move should be considered carefully and written down so that nothing gets skipped or overlooked. We like this comprehensive checklist because it covers the steps well and has a nice visual guide; if you want to make your own checklist with additional steps, that works, too. Having and sticking to a checklist will make your move that much easier.

Start Planning Early

One of the most important steps in a successful commercial move is starting the planning process as early as possible. This will give you enough time to properly assess your needs, gather quotes from moving companies, and make any necessary preparations. Starting early will also help reduce the risk of unexpected expenses or issues arising during the move. When planning the move, it’s important to consider factors such as the size of the office, the size of the new office space and how it is different, the amount of equipment and files that need to be moved, the timeline for the move, and the budget.

Hire a Professional Moving Company

Hiring a professional moving company that specializes in commercial moves can be one of the best decisions you make when it comes to relocating your office. Commercial movers have the experience and resources to handle all aspects of the move, from packing and labeling to disassembling and reassembling furniture. They also have the necessary insurance to protect your equipment and files during the move.

When choosing a moving company, be sure to get references, check their credentials, and get written estimates so you know what to expect in terms of cost. Good commercial movers will be happy to give you a free estimate and work with you to control the costs of the move.

On a similar note: do not make or let your employees do the move. Your commercial equipment is too valuable and important for untrained hands to pack and move, especially when you’re working with electronics, fragile inventory, or anything heavy. You can let them pack up their desks, but all other packing, moving, and unpacking should be done by professional commercial movers.

Communicate with Employees

Communication is key when it comes to a successful commercial move. Keeping your employees informed about the move, the timeline, and what they can expect (and what is expected of them) will help minimize confusion and ensure that everyone is on the same page. It’s important to regularly update employees on the status of the move and to answer any questions they may have. You may also want to consider holding informational meetings or training sessions to help employees prepare for the move and the changes that come with it.

Communicate With Movers

You also need to communicate with your moving company! Keeping the company informed of any changes and updates is critical to the success of the move. If something changes, call the moving company immediately so that your new dates or times can be added to the schedule.

Label and Organize Items

There’s an old maxim: “A place for everything and everything in its place.” This is one of the most important phrases to keep in mind when you’re preparing for moving your commercial office.  Labeling and organizing items is an important step in ensuring a smooth move. This will help make sure that all items are in their proper place when you arrive at the new location, minimizing the risk of lost or damaged items.

Don’t Bring What You Don’t Need

Do a deep cleaning before you move. Shred all unnecessary documents, get rid of office furniture that has been collecting dust, and sell or donate unwanted equipment. Anything you choose to donate can be used as a tax write-off, so check with your accountants to find out what sort of paper trail you need to create as you purge.

Plan For The Weather

It isn’t enough to consider the interior factors of moving your business; you need to consider what’s going on in the world around you and how the environment might make a move more challenging. For example, Denver’s winter weather is extremely cold and windy, with frequent snowstorms. Moving in this weather isn’t just difficult– it can be downright dangerous. Try to schedule your move for the time of year your area is likely to have the best weather.

Ready To Move?

Moving your office is a big job, but it doesn’t have to be miserable. When you hire professional commercial movers, you can rest assured that your move will go as smoothly as possible and that your movers will know what to expect. With over a decade of experience helping people move in the Denver area, Moving Brothers is here to help you move your office quickly and efficiently. Contact us today for a free estimate!

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